Part-Time Practice Manager

About G&A Counseling

G&A Counseling is a growing mental health practice dedicated to providing compassionate, client-centered care. With a newly expanded facility and a dynamic team of clinicians and support staff, we are entering an exciting phase of growth and innovation.

About the Role

We are seeking a proactive and organized Part-Time Practice Manager to support the daily operations of our counseling practice. This role will begin as part-time with the opportunity to transition into full-time as the practice grows. The ideal candidate will bring leadership, operational insight, and a passion for supporting mental health professionals.

Key Responsibilities: Operations Support

• Assist with scheduling, intake coordination, and client services
• Support billing workflows and collaborate with billing staff
• Ensure effective use of TherapyNotes and other practice tools

Staff Coordination

• Serve as a point of contact for administrative and clinical staff during the week
• Help onboard new team members and maintain staff documentation
• Promote a positive and organized work environment

Compliance & Quality

• Monitor HIPAA compliance and assist with internal audits
• Track licensure renewals and credentialing requirements
• Maintain accurate records and support documentation needs

Growth & Transition Planning

• Collaborate with leadership to identify operational gaps and growth opportunities
• Prepare for a transition to full-time as client volume and staffing needs increase
• Contribute to strategic planning and implementation efforts

Qualifications

• Experience in healthcare or behavioral health administration
• Strong organizational and communication skills
• Familiarity with TherapyNotes or similar EHR systems
• Understanding of Kentucky Medicaid and insurance billing

Preferred

• Bachelor's degree in Healthcare Administration, Business, or related field
• Experience with both W-2 and 1099 staffing models
• Background in mental health or social services settings